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Painting business CRM software

Measure surfaces with AI, quote per sqft with your paint + labor pricebook, schedule crews and collect on completion — interior and exterior.

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Quote per sqft, schedule crews and collect on completion.

What changes when a painting business runs on Olynx.

+22%

margin recovered

Per-surface take-off vs eye-balling.

+35%

close rate with gallery

Embedded before/after + visualizer.

−1.5 días

on big interior jobs

Per-room assignment + dry time tracker.

4.9★

Google rating with auto-request

Auto SMS 48 hr post-close.

The same day, before and after.

Today
  • Quoting by eye and finding out too late the area was double.
  • Mixing brands/colors without a standard pricebook.
  • Getting paid late because the invoice never leaves the office.
  • Crews who don't know which room to paint first — chaos on big interiors.
  • Prep work (sanding, primer, repair) billed same as finish coat — losing margin.
  • Happy customer reviews never requested at job close.
With Olynx
  • Interior/exterior take-off from photo or floor plan — walls, ceilings and trim separated.
  • Pricebook per brand/line (Sherwin, Behr, Benjamin Moore) with coverage per gallon.
  • Invoice at close with payment link by SMS.
  • Before/after gallery per customer — useful for reviews and testimonials.
  • Separate lines for prep / primer / finish coat — each with its own per-sqft price.
  • Per-room assignment: crew knows the exact house order.
  • Automatic Google review request at close + before/after gallery.
  • Color match log: brand/code/sheen saved per customer for future repaints.
Your kit

The 4 tools you use every day.

01

+22%

margin recovered vs eye-balling

Paintable surface take-off

Quoting paint "by eye" on a 2-story house = 15-22% margin lost. "You didn't tell me it would be 3 coats" = lose the upcharge. Calculate walls + ceilings + trim separately, take paper to truck, lose it, requote.

Olynx measures surfaces from architectural plan or room photo and separates walls, ceilings, trim, doors, windows, exterior siding, decks — each with real per-product coverage (Sherwin Emerald 200-400 sqft/gal). Separated lines: prep / primer / coat 1 / coat 2. Auto adders: high ceilings (+12ft), 2nd-story exterior, lead-safe.

  • Take-off from architectural plan or room photo
  • Separated surfaces: walls, ceilings, trim, doors, windows, exterior
  • Real per-line coverage (Sherwin Emerald 200-400 sqft/gal etc)
  • Separated lines: prep / primer / coat 1 / coat 2
  • Auto adders: high ceilings (+12ft), 2nd-story exterior, lead-safe
2,400 sqft house interior repaint. Upload plan, Olynx splits: walls 4,800 sqft, ceilings 1,800 sqft, trim 380 LF, 14 doors. Sherwin Cashmere coverage = 21 gal walls + 9 ceilings. Total $5,840. Customer signs in 8 min.
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02

−1.5 días

on big interior jobs

Per-room assignment + dry time tracker

On a 9-room interior the crew loses 45 min every morning deciding order. Painter waits for first-room dry time with nothing to do = 1.5 hr of dead cost per painter per day. 5-day job becomes 6.5.

Olynx assigns prep crew + paint crew per room in optimal sequence (avoids re-taping, minimizes dry time). Per-job room list with prep + paint status. Dry time tracker alerts when 2nd coat is safe. Per-room color spec pre-loaded (master = Behr Cracked Pepper eggshell).

  • Per-job room list with prep status + paint status
  • Assignment: 2 painters on the master + 1 prepper on the living
  • Before photo per room at start + after at close
  • Per-room color spec (master = Behr Cracked Pepper eggshell sheen)
  • Dry time tracker — Olynx alerts when 2nd coat is ready
9-room job. Monday 7 a.m. Olynx assigns: prepper Tomás → living + dining. Painters Miguel + José → 2 north bedrooms. When master dry time hits, painters switch rooms without losing a minute.
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03

+35%

close rate with embedded gallery

Proposals with visualizer + before/after gallery

Send PDF proposal. Customer: "not convinced about the color you recommend". Lose 3 days in back-and-forth with swatches. Meanwhile, another painter quoted and is already painting. Customer buys with their eyes — no see, no sign.

Olynx embeds gallery of your 6-12 best jobs (before/after with neighborhood) right in the proposal. Color visualizer: customer uploads photo of their wall, sees Sherwin Repose Gray vs Behr Iron Mountain in real-time. Brand options Good/Better/Best (Behr Marquee / Sherwin Cashmere / Emerald) with warranty terms. In-line Synchrony/GreenSky financing for $1,500+.

  • Embedded past-job gallery with photo + neighborhood
  • Color visualizer: customer uploads photo, sees the color preview
  • Brand options Good/Better/Best (Behr Marquee / Sherwin Cashmere / Emerald)
  • Warranty terms (1-year workmanship + manufacturer paint)
  • In-line financing for $1,500+ jobs (Synchrony, GreenSky)
Mrs. Patel wants an exterior repaint. Send proposal with gallery of 8 similar homes in her neighborhood. Previews Sherwin Repose Gray on her own porch. Signs + pays deposit in 14 min without negotiating.
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04

4.9★

avg rating with auto-request

Close + auto review with photo

Customer is happy but never leaves a review. 2 weeks pass, they forget. Your Google profile has 12 reviews vs 80+ from local competition. No new reviews → ranking drops → leads drop. Lose 3-5 new jobs per month.

Olynx closes the job, sends SMS invoice with embedded before/after photo. 48 hr later the review request goes to EVERY customer — no rating filter (Google policy) — with a link to your Google review page + photo preview. Color match log saved (brand, code, sheen) for future repaints.

  • Invoice at close with embedded before/after photo
  • Pay by SMS link (card / Apple Pay / ACH)
  • Auto review request 48 hr post-close with photo preview
  • Sent to every customer — no rating filter (Google policy)
  • Color match log saved: brand, code, sheen for future repaints
Mrs. Patel's job closes Thursday 4 p.m. SMS with photo + pay link. Saturday 4 p.m. she gets: "Mrs. Patel, would you share your experience?" 5 stars. Tap → Google review. Monday 3 new leads from that review.
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Just another Tuesday.

  1. 07:00

    Job briefing

    Crew opens Olynx: 9 rooms of the Smith job. Prepper to living, painters to master. Per-room color spec.

  2. 10:00

    Inspection + quote

    Mrs. Patel exterior repaint. Plan take-off + proposal with gallery. Signs + $2,300 deposit in 14 min.

  3. 13:30

    Dry time alert

    Master dry time done. Olynx alerts, painters move to the next room with zero downtime.

  4. 16:00

    Close + invoice

    Close 4 rooms today. SMS invoice with before/after photo. Customer pays $1,840 with Apple Pay.

  5. 20:00

    Auto review

    48 hr after Patel job close: auto SMS. Mrs. Patel leaves 5 stars on Google. Monday 3 leads arrive from the review.

FAQ

What painting contractors ask most.

  • Yes. The pricebook separates walls, ceilings, trim, exterior siding, decks and more — each with its own pricing.

  • Yes. Each estimate line is independent — prep, primer, finish coat — with its own sqft and price.

  • Yes. On job close, an SMS is sent with a link to Google Review and the before/after gallery.

Ready to scale?

Join thousands of service professionals who use Olynx to grow and manage their operations without the growing pains.

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