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Landscaping & lawn care CRM software

Quote yards from your dimensions or a plan, schedule weekly/biweekly/monthly routes, dispatch crews, and bill recurring memberships without WhatsApp chasing.

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Optimized routes, recurring maintenance and predictable revenue.

What changes when a landscaping business runs on Olynx.

+27%

yards/day

GPS proximity-optimized route.

−54%

callbacks per service

Per-customer notes and plant inventory.

The same day, before and after.

Today
  • Hand-built routes that fall apart when a new customer signs up.
  • Quoting per yard without measuring — you lose on the big jobs.
  • Monthly collections chased customer by customer.
  • Material (mulch, soil, sod) bought by eye — leftovers or shortages that cost.
  • Crew not knowing which yard's first — lose 45 min deciding each day.
  • Big jobs (landscape installs) quoted like maintenance — leaving $$$ on the table.
With Olynx
  • Yard take-off from your dimensions or a plan — turf area, trim edges and hardscape separated.
  • Routes optimized by proximity — GPS orders the crew's visits.
  • Recurring services with configurable cadence: weekly, biweekly, monthly.
  • Mulch/soil calculator with configurable depth + waste factor.
  • Per-biomass-class tree pricing — not flat.
  • Access friction (truck reach + wheelbarrow distance) auto-adjusts labor.
  • Seasonal services (winter snow removal) auto-pause and resume.
Your kit

The 8 tools you use every day.

01

2

ways to measure: your dimensions or a plan

Yard take-off with biomass pricing

Measuring a 1/4-acre yard, then writing on paper, calculating mulch yards + plant counts + sod sqft, taking to Excel, returning to customer next day. Customer already quoted with 2 faster competitors. Lose the job.

Enter the yard's dimensions or upload a plan, and split turf, edges, mulch beds, hardscape, drives — each with its own pricing. Mulch/soil cu yd with configurable depth + 1.10 waste. Sod rolls by brand (Bermuda, St. Augustine, Zoysia). Per-biomass-class tree pricing (1, 2, 3, 4-inch caliper). Access friction bumps labor +20-40% when truck reach > 50ft.

  • Separated areas: turf, edges, mulch beds, hardscape, drives
  • Mulch/soil cu yd with depth + 1.10 waste auto-applied
  • Sod rolls with per-brand coverage (Bermuda, St. Augustine, Zoysia)
  • Per-biomass-class tree pricing (1, 2, 3, 4-inch caliper)
  • Access friction (truck reach > 50ft) bumps labor +20-40%
  • Irrigation zones with emitter count + tubing LF
  • Retaining wall material count (block, base aggregate, cap)
Mrs. Wilson asks for full refresh: new beds + sod + 12 trees. Arrive 10:15 a.m., measure the yard and enter the areas in Olynx on phone: 4,200 sqft turf (Bermuda 419), 380 sqft mulch beds (2" depth = 2.3 cu yd), 12 trees (3-inch caliper = $185 each biomass class). Total $2,840. Mrs. Wilson signs from iPad in the kitchen.
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02

+27%

yards/day with optimized routing

GPS-optimized routes + seasonal services

Monday 6:45 a.m. Crew A asks "which yard first?". Lose 45 min deciding, another 90 min in disorganized drive time (Frisco → Allen → Frisco again). Crew finishes 6:30 p.m. instead of 4:30. Lose 2 extra yards per day.

Olynx orders the route by GPS proximity at day-start. Auto-re-routes if rain cancels yards. Seasonal services auto-pause (snow removal pauses lawn from Nov-Feb). Crew-skill assignment (maintenance vs install vs tree care). Customer gets SMS: "arrived, done" with before/after photo.

  • Daily route auto-optimized by GPS proximity
  • Auto re-routing when rain cancels yards
  • Seasonal services: snow removal pauses lawn Nov-Feb
  • Crew-skill assignment (maintenance / install / tree care / irrigation)
  • Customer gets SMS with before/after photo per visit
  • Between-job buffer based on real travel time
Monday 6:45 a.m. Crew A: 14 maintenance yards in Frisco/Plano. Olynx pushes GPS-optimized route to crew leader's phone. Crew finishes 4:20 p.m. instead of 6:00 p.m. (1.5 hr drive saved) = 3 extra yards/wk = $13K more/yr per crew.
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03

1

screen with every open balance

Monthly membership + billed add-ons

Day 5 of the month you spend the morning calling 218 customers to pay. 30 answer. 12 promise "I'll pay Friday". Day 30 you're still chasing 89 collections. Cashflow dies. Your admin lives on the phone.

Olynx tracks each membership by tier — Full Service ($156/mo) or Basic Mow ($85/mo) — and add-ons are billed when they happen (extra mulch, dethatching, leaf cleanup). Online card payments for your clients are coming soon. 2-way QuickBooks Online sync — each payment in the right category.

  • Per-tier membership (basic mow / full service / premium quarterly fertilization)
  • Online card payments: coming soon
  • Add-ons billed when they happen (extra mulch, dethatching, leaf cleanup)
  • Late fee auto-calculated at 30 days
  • 2-way QuickBooks Online sync per service
October 1st. Olynx already has all 218 Full Service customers with their tier and this month's add-ons. Admin Vanessa checks every open balance on one screen instead of making 218 calls.
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04

−54%

callbacks from wrong service

Customer per yard — history, notes, plant inventory

New Crew B arrives at Mr. Tanaka's yard. Without knowing: they use weed trimmer near the $480 hydrangeas — cut them in half. Furious Mr. Tanaka demands 3-month refund ($468) + switches to competition. Total loss $6,200/yr.

Olynx saves on customer profile: private notes (gate code, dog name, special instructions), visual history with before/after photos per visit, equipment (irrigation make/model, controller location), plant inventory (trees, shrubs, perennials with plant care notes), service history (dethatching, fertilization, aeration dates).

  • Per-customer private notes (gate code, dog name, special instructions)
  • Visual history: before/after photos per visit
  • Equipment: irrigation system make/model, controller location
  • Plant inventory: trees, shrubs, perennials with care notes
  • Service history: dethatching, fertilization, aeration dates
  • Payment history + open balance visible at dispatch
Crew B arrives at Mr. Tanaka's yard. Opens Olynx on phone: "Friendly pitbull, call him Buddy before opening gate. Controller in left garage. ⚠️ DO NOT use weed trimmer near backyard hydrangeas — use hand shears." Crew follows instructions. Zero confusion, zero callback, Mr. Tanaka happy.
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05

+40K

$/March in leads no longer lost

Oly Voice for new lead capture

March opens, demand explodes: 30 calls/day from new leads wanting quotes. You're in the truck, admin handles 8. Other 22 hit voicemail. Leads call next landscaper, pay them. Lose 22 jobs/day for 6 weeks = $40K in March alone.

Olynx Calls answers every call 24/7 in Spanish/English. Qualifies recurring maintenance vs one-time install, captures yard size, customer photos, books inspection on your calendar. Auto-bilingual — Hispanic customers don't hang up. Every call recorded + transcribed on the lead.

  • Triage: recurring maintenance / install / repair / consult
  • Captures approximate yard size + photos
  • Books inspection on your calendar per availability
  • Auto-bilingual ES/EN — Hispanic customers don't hang up
  • Every call recorded + transcribed on the lead
March 6 a.m. - 9 p.m. 32 calls. Olynx Calls captures all 32: name, address, service type, yard size, photos. 24 book inspection on your week's calendar. 8 are spam or cold callers (Olynx filters). Monday you have 24 inspections ready.
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06

$50K

HOA contracts defended with GPS

Live Map + Crew Tracking

"Where's Crew B?" "Why is Crew A at 5 hrs on a 3-hr job?" You spend the day calling. Commercial customer (HOA $4,200/mo) asks "what time did you clean yesterday?" and you have no GPS proof — HOA cancels the contract.

Live real-time GPS map with each crew. Click pin → identity, current yard, time since clock-in. Live job costing: hours × rate vs job budget. GPS report exportable for HOAs and commercial customers. Alerts if crew is 30 min past ETA.

  • Live GPS map with pin per crew
  • Click pin → identity, yard, time since clock-in
  • Live job costing: hours × rate vs budget in real-time
  • GPS report exportable for HOAs and commercial customers
  • Alerts if crew is 30 min past ETA
  • Predictive payroll: next-period forecast
HOA Greenwood calls Wednesday: "what times were you cleaning Tuesday?" Open Olynx, export Crew B's GPS report at the HOA: clock-in 7:42 a.m., 38 photos taken, clock-out 11:18 a.m. = 3h 36min with timestamps. HOA satisfied, renews $50,400 annual contract.
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07

$720

/wk saved on buddy-punching per crew

GPS Time Clock + Company Camera

Buddy-punching in landscape: one crew member clocks in for the other 2 from the truck = payroll inflated $600-$900/wk per crew. Customer claims "they didn't come Thursday" and you have no photo. On a big rural yard with no signal the photos get lost.

"Clock In" button → captures lat/lng + photo + timestamp + auto-assigns to active yard. OT detection >8hr/day. Company camera with timestamp + GPS + logo watermark. With no signal, the camera's photos wait on the phone and upload on their own when the signal returns; clocking in needs a connection.

  • Clock In with photo + GPS — buddy-punching impossible
  • Auto-assigns to active yard by GPS
  • OT detection >8hr/day or >40hr/wk
  • Company camera: timestamp + GPS + watermark + annotation
  • Auto before/after pairing per yard
  • Photos wait for signal and upload on their own
5-acre rural yard, no signal past the driveway. Crew A clocks in 7:00 a.m. at the truck, where there is signal, with photo + GPS. Documents 24 photos before (overgrown), during (mowing + trimming), after (manicured); with no signal, they wait on the phone. Back at the truck at 11:42 a.m., the photos upload on their own and the crew clocks out (4h 42min × 3 crew = 14.1 man-hours).
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08

+18%

margin on big jobs

Smart Estimate from yard photo

New estimator quotes a $14K install and has no idea how many hours a similar job took last year. Quotes on intuition — loses $3,200 margin or overcharges and loses the deal.

Upload yard photo to Olynx → AI vector-searches your history → finds the 3 most similar jobs from the last 18 months → "This job is 87% similar to Henderson backyard install 2025: labor 142 hrs, materials $5,400, total $14,200. Actual margin 31%". Quote with data-backed confidence, not intuition.

  • Vector search by yard photo across your job history
  • Top 3 most similar jobs with labor + materials + actual margin
  • Auto-populates estimate lines with historical quantities
  • Learns from every new job (improves over time)
  • Highlights differences: this job has 2 more trees, adjusts
  • Visualizer: customer uploads photo, sees finished-yard preview
New lead sends backyard photo. Smart Estimate finds Henderson 2025 (87% similar). Quote $14,200 confidently. Customer signs. Job closes in 138 hrs (vs 142 prediction). Actual margin 32%. Data to improve the next similar job.
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Just another Tuesday.

  1. 06:45

    Optimized route to crew

    Crew A: 14 yards in Frisco. GPS route ready. Crew B: 11 in Plano. Push to each crew leader's phone.

  2. 09:20

    Mrs. Wilson signs install

    Take-off from the yard's dimensions, $2,840 signed in the kitchen.

  3. 12:15

    Before/after photo

    Crew A finishes the Parks' yard. Upload before/after. Mrs. Park gets SMS with photo + leaf cleanup add-on invoice.

  4. 14:30

    Rain re-route

    Unexpected drizzle in Plano. Olynx re-assigns 3 of Crew B's yards to Thursday. Customers auto-notified.

FAQ

What landscaping contractors ask most.

  • Yes. Maintenance runs as recurring service, design/install runs as a project with phases and progress billing.

  • Yes. On-site check-in, before/after photo, notes, and the customer gets automatic confirmation.

  • Yes. You can pause/resume seasonal services and run multiple programs (lawn + snow) per customer.

Ready to scale?

Join the service professionals who run their business on Olynx — and grow without the growing pains.

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