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Landscaping & lawn care CRM software

Measure yards with AI, schedule weekly/biweekly/monthly routes, dispatch crews, and bill recurring memberships without WhatsApp chasing.

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Optimized routes, recurring maintenance and predictable revenue.

What changes when a landscaping business runs on Olynx.

+27%

yards/day

GPS proximity-optimized route.

$34K

MRR collected day 1

Auto monthly billing with smart retry.

25 min

/quote saved

Satellite take-off vs measuring wheel.

−54%

callbacks per service

Per-customer notes and plant inventory.

The same day, before and after.

Today
  • Hand-built routes that fall apart when a new customer signs up.
  • Quoting per yard without measuring — you lose on the big jobs.
  • Monthly collections chased customer by customer.
  • Material (mulch, soil, sod) bought by eye — leftovers or shortages that cost.
  • Crew not knowing which yard's first — lose 45 min deciding each day.
  • Big jobs (landscape installs) quoted like maintenance — leaving $$$ on the table.
With Olynx
  • Yard take-off from the map — turf area, trim edges and hardscape separated.
  • Routes optimized by proximity — GPS orders the crew's visits.
  • Recurring services with configurable cadence: weekly, biweekly, monthly.
  • Automatic monthly billing by card or ACH — zero chasing.
  • Mulch/soil calculator with configurable depth + waste factor.
  • Per-biomass-class tree pricing — not flat.
  • Access friction (truck reach + wheelbarrow distance) auto-adjusts labor.
  • Seasonal services (winter snow removal) auto-pause and resume.
Your kit

The 8 tools you use every day.

01

25 min

saved per quote vs walking with a wheel

Satellite yard take-off with biomass pricing

Walking a 1/4-acre yard with a measuring wheel = 25-35 min plus writing on paper, calculating mulch yards + plant counts + sod sqft, taking to Excel, returning to customer next day. Customer already quoted with 2 faster competitors. Lose the job.

Olynx lets you trace the yard outline on satellite and split turf, edges, mulch beds, hardscape, drives — each with its own pricing. Mulch/soil cu yd with configurable depth + 1.10 waste. Sod rolls by brand (Bermuda, St. Augustine, Zoysia). Per-biomass-class tree pricing (1, 2, 3, 4-inch caliper). Access friction bumps labor +20-40% when truck reach > 50ft.

  • Separated areas: turf, edges, mulch beds, hardscape, drives
  • Mulch/soil cu yd with depth + 1.10 waste auto-applied
  • Sod rolls with per-brand coverage (Bermuda, St. Augustine, Zoysia)
  • Per-biomass-class tree pricing (1, 2, 3, 4-inch caliper)
  • Access friction (truck reach > 50ft) bumps labor +20-40%
  • Irrigation zones with emitter count + tubing LF
  • Retaining wall material count (block, base aggregate, cap)
Mrs. Wilson asks for full refresh: new beds + sod + 12 trees. Arrive 10:15 a.m. Olynx on phone, trace outline in 8 min: 4,200 sqft turf (Bermuda 419), 380 sqft mulch beds (2" depth = 2.3 cu yd), 12 trees (3-inch caliper = $185 each biomass class). Total $2,840. Mrs. Wilson signs from iPad in the kitchen 10:31 a.m.
See this feature in depth
02

+27%

yards/day with optimized routing

GPS-optimized routes + seasonal services

Monday 6:45 a.m. Crew A asks "which yard first?". Lose 45 min deciding, another 90 min in disorganized drive time (Frisco → Allen → Frisco again). Crew finishes 6:30 p.m. instead of 4:30. Lose 2 extra yards per day.

Olynx orders the route by GPS proximity at day-start. Auto-re-routes if rain cancels yards. Seasonal services auto-pause (snow removal pauses lawn from Nov-Feb). Crew-skill assignment (maintenance vs install vs tree care). Customer gets SMS: "arrived, done" with before/after photo.

  • Daily route auto-optimized by GPS proximity
  • Auto re-routing when rain cancels yards
  • Seasonal services: snow removal pauses lawn Nov-Feb
  • Crew-skill assignment (maintenance / install / tree care / irrigation)
  • Customer gets SMS with before/after photo per visit
  • Between-job buffer based on real travel time
Monday 6:45 a.m. Crew A: 14 maintenance yards in Frisco/Plano. Olynx pushes GPS-optimized route to crew leader's phone. Crew finishes 4:20 p.m. instead of 6:00 p.m. (1.5 hr drive saved) = 3 extra yards/wk = $13K more/yr per crew.
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03

$34K

MRR collected in 1 click on day 1

Monthly membership + Stripe auto-billing

Day 5 of the month you spend the morning calling 218 customers to pay. 30 answer. 12 promise "I'll pay Friday". Day 30 you're still chasing 89 collections. Cashflow dies. Your admin lives on the phone.

Olynx auto-charges day 1 by card or ACH ($1 flat) to each Full Service ($156/mo) or Basic Mow ($85/mo) customer. Decline retry + auto-email to customer on day 3. Add-ons billed when they happen (extra mulch, dethatching, leaf cleanup). 2-way QuickBooks Online sync — each charge in the right category.

  • Per-tier membership (basic mow / full service / premium quarterly fertilization)
  • Day-1 auto-charge by card or ACH ($1 flat)
  • Decline retry + auto-email to customer on day 3
  • Add-ons billed when they happen (extra mulch, dethatching, leaf cleanup)
  • Late fee auto-calculated at 30 days
  • 2-way QuickBooks Online sync per service
October 1st, 6:30 a.m. Olynx charges $156 × 218 Full Service customers = $34,008. 11 cards decline, Olynx auto-texts. Day 3: 8 update and auto-retry. Day 5: admin Vanessa chases just 3 collections instead of 218. $33,700 already in Stripe before your coffee.
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04

−54%

callbacks from wrong service

Customer per yard — history, notes, plant inventory

New Crew B arrives at Mr. Tanaka's yard. Without knowing: they use weed trimmer near the $480 hydrangeas — cut them in half. Furious Mr. Tanaka demands 3-month refund ($468) + switches to competition. Total loss $6,200/yr.

Olynx saves on customer profile: private notes (gate code, dog name, special instructions), visual history with before/after photos per visit, equipment (irrigation make/model, controller location), plant inventory (trees, shrubs, perennials with plant care notes), service history (dethatching, fertilization, aeration dates).

  • Per-customer private notes (gate code, dog name, special instructions)
  • Visual history: before/after photos per visit
  • Equipment: irrigation system make/model, controller location
  • Plant inventory: trees, shrubs, perennials with care notes
  • Service history: dethatching, fertilization, aeration dates
  • Payment history + open balance visible at dispatch
Crew B arrives at Mr. Tanaka's yard. Opens Olynx on phone: "Friendly pitbull, call him Buddy before opening gate. Controller in left garage. ⚠️ DO NOT use weed trimmer near backyard hydrangeas — use hand shears." Crew follows instructions. Zero confusion, zero callback, Mr. Tanaka happy.
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05

+40K

$/March in leads no longer lost

Oly Voice for new lead capture

March opens, demand explodes: 30 calls/day from new leads wanting quotes. You're in the truck, admin handles 8. Other 22 hit voicemail. Leads call next landscaper, pay them. Lose 22 jobs/day for 6 weeks = $40K in March alone.

Olynx Calls answers every call 24/7 in Spanish/English. Qualifies recurring maintenance vs one-time install, captures yard size, customer photos, books inspection on your calendar. Auto-bilingual — Hispanic customers don't hang up. Every call recorded + transcribed on the lead.

  • Triage: recurring maintenance / install / repair / consult
  • Captures approximate yard size + photos
  • Books inspection on your calendar per availability
  • Auto-bilingual ES/EN — Hispanic customers don't hang up
  • Every call recorded + transcribed on the lead
  • Charges inspection trip charge if configured
March 6 a.m. - 9 p.m. 32 calls. Olynx Calls captures all 32: name, address, service type, yard size, photos. 24 book inspection on your week's calendar. 8 are spam or cold callers (Olynx filters). Monday you have 24 inspections ready and $1,920 already collected in trip fees.
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06

$50K

HOA contracts defended with GPS

Live Map + Crew Tracking

"Where's Crew B?" "Why is Crew A at 5 hrs on a 3-hr job?" You spend the day calling. Commercial customer (HOA $4,200/mo) asks "what time did you clean yesterday?" and you have no GPS proof — HOA cancels the contract.

Live real-time GPS map with each crew. Click pin → identity, current yard, time since clock-in. Live job costing: hours × rate vs job budget. GPS report exportable for HOAs and commercial customers. Alerts if crew is 30 min past ETA.

  • Live GPS map with pin per crew
  • Click pin → identity, yard, time since clock-in
  • Live job costing: hours × rate vs budget in real-time
  • GPS report exportable for HOAs and commercial customers
  • Alerts if crew is 30 min past ETA
  • Predictive payroll: next-period forecast
HOA Greenwood calls Wednesday: "what times were you cleaning Tuesday?" Open Olynx, export Crew B's GPS report at the HOA: clock-in 7:42 a.m., 38 photos taken, clock-out 11:18 a.m. = 3h 36min with timestamps. HOA satisfied, renews $50,400 annual contract.
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07

$720

/wk saved on buddy-punching per crew

GPS Time Clock + offline Company Camera

Buddy-punching in landscape: one crew member clocks in for the other 2 from the truck = payroll inflated $600-$900/wk per crew. Customer claims "they didn't come Thursday" and you have no photo. On big rural yard with no signal everything is lost.

"Clock In" button → captures lat/lng + photo + timestamp + auto-assigns to active yard. OT detection >8hr/day. Company camera with timestamp + GPS + logo watermark. PowerSync = local SQLite on phone → everything works without signal and silently syncs.

  • Clock In with photo + GPS — buddy-punching impossible
  • Auto-assigns to active yard by GPS
  • OT detection >8hr/day or >40hr/wk
  • Company camera: timestamp + GPS + watermark + annotation
  • Auto before/after pairing per yard
  • PowerSync offline — local SQLite, silent sync
5-acre rural yard, no signal. Crew A clocks in 7:00 a.m. with photo + GPS. Documents 24 photos before (overgrown), during (mowing + trimming), after (manicured). Clocks out 11:42 a.m. (4h 42min × 3 crew = 14.1 man-hours). In the truck at 12:15 p.m. with signal — everything silently syncs.
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08

+18%

margin on big jobs

Smart Estimate from yard photo

New estimator quotes a $14K install and has no idea how many hours a similar job took last year. Quotes on intuition — loses $3,200 margin or overcharges and loses the deal.

Upload yard photo to Olynx → AI vector-searches your history → finds the 3 most similar jobs from the last 18 months → "This job is 87% similar to Henderson backyard install 2025: labor 142 hrs, materials $5,400, total $14,200. Actual margin 31%". Quote with data-backed confidence, not intuition.

  • Vector search by yard photo across your job history
  • Top 3 most similar jobs with labor + materials + actual margin
  • Auto-populates estimate lines with historical quantities
  • Learns from every new job (improves over time)
  • Highlights differences: this job has 2 more trees, adjusts
  • Visualizer: customer uploads photo, sees finished-yard preview
New lead sends backyard photo. Smart Estimate finds Henderson 2025 (87% similar). Quote $14,200 confidently. Customer signs. Job closes in 138 hrs (vs 142 prediction). Actual margin 32%. Data to improve the next similar job.
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Just another Tuesday.

  1. 06:45

    Optimized route to crew

    Crew A: 14 yards in Frisco. GPS route ready. Crew B: 11 in Plano. Push to each crew leader's phone.

  2. 09:20

    Mrs. Wilson signs install

    Satellite take-off, $2,840 signed in the kitchen with 30% deposit charged.

  3. 12:15

    Before/after photo

    Crew A finishes the Parks' yard. Upload before/after. Mrs. Park gets SMS with photo + leaf cleanup add-on invoice.

  4. 14:30

    Rain re-route

    Unexpected drizzle in Plano. Olynx re-assigns 3 of Crew B's yards to Thursday. Customers auto-notified.

  5. 17:00

    Monthly billing

    Day 1: Olynx charges $156 × 218 Full Service customers = $34K in the bank this week.

FAQ

What landscaping contractors ask most.

  • Yes. Maintenance runs as recurring service, design/install runs as a project with phases and progress billing.

  • Yes. On-site check-in, before/after photo, notes, and the customer gets automatic confirmation.

  • Yes. You can pause/resume seasonal services and run multiple programs (lawn + snow) per customer.

Ready to scale?

Join thousands of service professionals who use Olynx to grow and manage their operations without the growing pains.

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