Effective Date: March 17, 2026
Olynx ("we", "us", or "our") operates the web application at olynxai.com. This Privacy Policy describes how we collect, use, and protect your information when you use our service.
1. Information We Collect
1.1 Account Information
When you sign up or are invited to Olynx, we collect:
- Name and email address (via Google Sign-In)
- Profile picture (from your Google account)
- Organization and role assignment
1.2 Gmail Integration (Optional)
If you choose to connect your Gmail account for the Follow-ups feature, we request access to:
- Send emails on your behalf — to send proposal follow-up emails from your connected email address
- Read email metadata — to track whether follow-up emails have been delivered
We do not read the content of your personal emails. Access is limited strictly to emails sent through our platform.
1.3 Business Data
Data you enter into the platform, including:
- Client information (names, addresses, contact details)
- Project details, estimates, proposals, and contracts
- Time clock entries and workforce management data
- Equipment and maintenance records
2. How We Use Your Information
We use the collected information to:
- Provide and operate the Olynx platform
- Authenticate your identity and manage access
- Send follow-up emails on your behalf (only when you opt-in)
- Generate AI-assisted content (scope of work, legal terms) using anonymized prompts
- Improve our services and fix bugs
3. Data Storage & Security
Your data is stored securely using:
- Supabase — hosted PostgreSQL database with row-level security (RLS) ensuring tenant isolation
- Google Cloud Platform — for serverless functions and AI services
- Vercel — for application hosting with HTTPS encryption
All data is transmitted over HTTPS. We implement industry-standard security measures including encryption at rest and in transit.
4. Data Sharing
We do not sell your personal data. We share data only with:
- Google APIs — for authentication and email sending (only with your explicit consent)
- AI services — anonymized prompts sent to Google Gemini for content generation
- Infrastructure providers — Supabase, Vercel, and Google Cloud (as data processors)
5. Data Retention
We retain your data for as long as your account is active. If you or your organization administrator requests deletion, we will remove your data within 30 days, except where retention is required by law.
6. Your Rights
You have the right to:
- Access — request a copy of your personal data
- Correction — update inaccurate information
- Deletion — request removal of your account and data
- Revoke access — disconnect your Gmail integration at any time via your Google account settings or within Olynx
- Portability — export your data in a standard format
7. Google API Services User Data Policy
Olynx's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
8. Cookies
We use essential cookies and local storage for:
- Authentication session management
- User preferences (workspace selection, theme)
We do not use tracking or advertising cookies.
9. Children's Privacy
Olynx is not intended for use by individuals under 16 years of age. We do not knowingly collect data from children.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify users of material changes via email or in-app notification.
11. Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, contact us at:
Email: olynxaiapp@gmail.com
Website: olynxai.com