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IndustriesIndustry file / 06

General contractor software

Coordinate subs, control materials, schedule phases and bill per milestone — from quote to final walkthrough.

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Subs, materials, milestones and change orders in one view.

What changes when a general business runs on Olynx.

+22%

revenue in collected COs

CO signed, auto-added to contract.

2 hr → 4 min

per G702 pay app

Auto-generated with SOV + retainage.

−31%

coordination time

Subs and GC synced via Project Mode.

−85%

sub calls

Sub Portal with jobs + photo upload + invoice.

The same day, before and after.

Today
  • Coordinating 5+ trades with no visibility into who's in what phase.
  • Change orders agreed over SMS that never get billed.
  • Materials bought without tracking — margin disappears with no audit trail.
  • Subs who don't know when to arrive and stand around waiting for the GC.
  • Late pay apps to bank/customer — cashflow dies on long jobs.
  • End customer asks "how's my remodel going" and you have no fresh data.
With Olynx
  • Project phases and milestones with subcontractor assignment and dates.
  • Digitally signed change orders, auto-added to the contract.
  • Material purchase log per job with photo of the receipt.
  • Progress billing per milestone with QuickBooks reconciliation.
  • Sub portal: each sub sees only their jobs + uploads progress photos.
  • AIA G702/G703 pay app auto-generated at milestone close.
  • Client Hub: customer sees progress, signed change orders and payments made.
  • Material delivery tracker with PO photo + bill of lading.
Your kit

The 4 tools you use every day.

01

−31%

sub-to-sub coordination time

Project Mode + live Budget vs Actual

The job lives in 6 places: WhatsApp, Excel, Drive, email, foreman's calendar, your head. Mid-kitchen remodel ($84K), on budget? No idea — unprocessed receipts, unentered sub bills. Find out at close you lost $7K margin.

Each project = one page with sub-tabs: Overview, Billing, Financials, Time, Photos, Tasks, Documents, Daily Reports, Equipment, Materials, COs, Permits, RFIs, Safety, Subs, Analytics. Live Budget vs Actual with stoplight. EVM: SPI, CPI, EAC forecast. Every expense (AI receipt scanner), time-log, sub bill hits margin instantly.

  • Phases with dependencies (plumbing before drywall, drywall before paint)
  • Sub assigned per phase with separate contract value
  • Per-phase progress photo + visual % completion
  • Simplified Gantt for the customer to read
  • Auto alert when a phase falls behind
Parks' kitchen remodel, $84K, 6 weeks. Olynx: 8 phases, 5 subs assigned. Plumber finishes Wednesday — Olynx alerts drywaller to start Thursday. Mrs. Park opens Client Hub, sees "Phase 4 of 8 — 62% complete".
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02

+22%

revenue recovered in COs

Change orders + sub COIs signed

Mid-remodel customer: "while you're at it, do the bar". Agree to $3K by WhatsApp. At close you claim, customer says "I never authorized that". Lose $3K. And your plumbing sub has no current COI — monster liability if something happens.

Olynx generates change order PDFs with description + cost + timeline impact + photo. Customer signs from phone with audit trail (IP + timestamp + user agent). Auto-adds to contract value + rebalances pay schedule. For subs: public HMAC signing room where they sign, upload ID, upload COI with expiration tracker — Olynx alerts before expiry.

  • Change order template with scope + cost + timeline delta
  • E-signature valid in all 50 states
  • Auto-adds to contract value + rebalances pay schedule
  • Work-in-progress photo attached as evidence
  • Per-job CO history with running totals
Mid-remodel, Mr. Park decides "while you're at it, do the bar too". Snap a photo, open Olynx, generate CO #3 for $3,400 (+ 4 days). Mr. Park signs from phone in 2 min. Contract auto-bumps to $87,400.
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03

2 hr → 4 min

per pay app

AIA G702/G703 + progress billing

For $50K+ jobs the customer/bank requires AIA G702/G703 — by hand it's 2 hrs per app. Admin takes 3 days to send. Bank pays 30 days later. Your electrical sub bills $4,800 — you owe them but customer hasn't paid your draw. Cashflow dies.

Olynx auto-generates AIA G702 Application + G703 Continuation Sheet at milestone close with schedule of values, 10% retainage, separated stored materials, approved COs. Late fees auto-calculated. HMAC Client Portal — customer sees progress + photos.

  • G702 Application + G703 Continuation Sheet auto-generated
  • 10% retainage per line + final release
  • Stored materials separate from work in place
  • Approved COs auto-rebalance the SOV
  • PDF to customer the day the milestone closes
Close Phase 4 of the Park remodel. Olynx generates G702 + G703: work in place $51,420, retainage $5,142, previously billed $32,800, this period $18,620. PDF to customer 12:14 p.m.
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04

−85%

sub calls / day

Sub Portal — subs without seeing your data

Plumber texts you "when do I start Park?". Drywaller asks "is the plumber done?". 4 subs × 6 texts/day = 96 messages. Your day goes answering, not building. And subs see contract value info they shouldn't.

Olynx Sub Portal: each sub has their own login and only sees their assigned jobs — not all your data. Progress photo upload + phase checklist, sub invoice submission with auto-routing to your approval queue, 1-to-1 sub ↔ GC messaging without phone. Dependency alerts: drywaller sees when plumber finishes.

  • Sub login: only sees their jobs (not all your data)
  • Progress photo upload + phase checklist
  • Sub invoice submission with auto-routing to your approval queue
  • 1-to-1 sub ↔ GC messaging without phone
Plumber Antonio opens Olynx: 3 jobs this week. Finishes Park kitchen rough-in Tuesday, uploads 14 photos + marks complete. Submits $4,800 invoice. You approve from phone in 90 sec.
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Just another Tuesday.

  1. 07:00

    Day briefing

    Dashboard of 4 active jobs. Olynx tells you what phase each is in + which sub is waiting to start today.

  2. 10:15

    Change order

    Mr. Park wants a bar. Photo + Olynx generates CO $3,400, +4 days. Mr. Park signs from phone in 2 min. Contract auto-updated.

  3. 12:14

    G702 pay app

    Close Phase 4. Olynx generates G702/G703 with SOV, retainage, COs. PDF to customer.

  4. 14:48

    Sub invoice

    Plumber Antonio submits $4,800 with photos. Approve in 90 sec.

  5. 17:30

    Happy customer

    Mrs. Park opens Client Hub: sees today's drywall photos, 62% progress, next payment $18,620.

FAQ

What general contractors ask most.

  • Each sub gets a portal where they see their assigned jobs, upload photos and report progress. You approve from your dashboard.

  • Both. Custom homes run as long-phase projects with sub-jobs per trade. Remodels run as short projects.

  • Yes. The Client Hub shows project progress, photos, signed change orders and payments made.

Ready to scale?

Join the service professionals who run their business on Olynx — and grow without the growing pains.

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