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Fencing contractor CRM software

Measure perimeters from your run lengths or a plan, quote per linear foot with your material pricebook (wood, vinyl, chain link), schedule installs and collect on completion.

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Measure perimeter, quote per LF and schedule installs.

What changes when a fencing business runs on Olynx.

−$340

/job in crew idle

Material delivery synced with crew.

0

HOA confusions

Approval workflow embedded.

The same day, before and after.

Today
  • Mixing material types without a clean per-LF pricebook.
  • Subbing the install without coordinating on-site materials.
  • HOA approval of fence style with no tracking of who approved what.
  • Material delivered to the wrong street — crew waits 2 hours.
  • Terrain slope not measured — fence looks crooked at the end.
With Olynx
  • Perimeter take-off: enter the run lengths or upload a plan, get total LF with waste.
  • Pricebook per material (wood, vinyl, chain link, aluminum) with LF + gate + post.
  • Material coordination: PO linked to the job.
  • Schedule with crew assignment + material delivery.
  • HOA approval log with style photo + board signature.
  • Supplier PO with exact jobsite address (not the office).
  • Slope adder calculated by elevation change on perimeter.
  • Photo evidence of existing perimeter + property line stakes.
Your kit

The 4 tools you use every day.

01

2

ways to measure: your run lengths or a plan

Perimeter take-off

Totaling a 1/4-acre perimeter by hand: miscalc by 8 LF = run short on the job or leftover material you lose. And you never calculated correct slope on the sloped backyard.

Enter the run lengths (or upload a plan) and Olynx calculates total LF, with gates marked separately (single, double, walk-thru), auto post count per material spacing (8ft for wood, 6ft for chain link), slope adder for elevation change >5°, and material by type (wood, vinyl, chain link, aluminum, ornamental iron).

  • Total LF from your run lengths or a plan
  • Gates marked separately (single, double, walk-thru)
  • Auto post count per material spacing
  • Slope adder for elevation change >5°
  • Material by type (wood, vinyl, chain link, aluminum)
Mrs. López wants wood privacy fence in backyard. Enter the runs: 240 LF, 6 corners, 2 gates. 6ft cedar @ $48/LF = $11,520 + posts + gates = $13,840. Signs + pays $4,152 deposit in 8 min.
See this feature in depth
02

−$340

/job in crew idle

Material delivery synced with crew

Lumber arrives at job 6 a.m. — stolen by 8 a.m. ($1,800 of cedar). Or worse: delivery is late, crew sits 4 hrs at $85/hr = $340 dead labor. Both happen when you coordinate by SMS without real tracking.

Olynx generates supplier PO with exact jobsite address (not your office) + delivery window. Crew arrival ETA synced with material ETA. Alert if crew or material is delayed. Photo evidence of bill of lading + delivered materials. Auto re-assignment if delivery cancels.

  • Supplier PO with jobsite address + delivery window
  • Crew arrival ETA synced with material ETA
  • Alert if crew or material is delayed
  • Bill of lading + delivered materials photo evidence
  • Re-assignment if delivery cancels
López job: crew arrival 8 a.m., material delivery 7:50 a.m. Lumber yard calls: "delivery 90 min late". Olynx auto-reschedules crew for 9:30 a.m., SMS notifies them. Zero idle time.
See this feature in depth
03

0 confusiones

with HOAs

Proposals with HOA approval workflow

Mr. Wong in a strict HOA. You send proposal. He prints it, takes to HOA. Board requests style mod. You requote. 3 weeks of back-and-forth. Meanwhile, another contractor with pre-approved style closes the $14K job.

Olynx generates proposal with proposed-style photo + spec sheet (material brand / color / height in spec format) — perfect for HOA submission. HOA approval status tracker on the job. Board signature photo attached to the job. Customer e-signature on contract once approved.

  • Proposed style photo + spec sheet included
  • Material brand/color/height in spec format
  • HOA approval status tracker on the job
  • Board signature photo attached to the job
  • Customer e-signature on contract
Mr. Wong in strict HOA. Send proposal with cedar privacy style photo + spec. Wong uploads to HOA portal Monday, board approves Wednesday. Status in Olynx flips to "HOA approved", crew scheduled for Saturday.
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04

0 días

from close to balance invoice

Deposit + balance at close

Finish fence install Saturday 3 p.m. Go home, Monday send invoice. Customer "have to check with my wife", pays Friday (best case). 6 days of dead cashflow while you fronted $5K in cedar.

Olynx requests the 30% deposit on signing and sends the balance invoice at close, with fence photo + walk-through video. Online card payments for your clients are coming soon. Job photo attached to invoice for warranty. 2-way QuickBooks Online sync.

  • 30% deposit requested on signing
  • Balance invoice at close with fence photo + walk-through
  • Online card payments: coming soon
  • Job photo attached to invoice for warranty
  • 2-way QuickBooks sync
Close López job Saturday 3 p.m. Upload 18 photos of finished fence. $9,688 balance invoice by SMS before packing tools.
See this feature in depth

Just another Tuesday.

  1. 07:00

    Material delivery sync

    Lumber yard reports 90-min delay. Olynx auto-reschedules crew for 9:30 a.m. Zero idle.

  2. 09:30

    New inspection

    Mrs. López backyard. Take-off 240 LF perimeter + 2 gates + 6 corners. Quote $13,840 in 8 min.

  3. 11:15

    HOA approval check

    Mr. Wong HOA board approves the style. Status in Olynx flips to "approved". Crew scheduled Saturday.

  4. 14:00

    Install progress

    Crew on Patel job: 60% complete. Uploads before/after photos to customer. Customer happy.

  5. 15:30

    Close + balance

    López job closes. 18 final photos + $9,688 invoice by SMS.

FAQ

What fencing contractors ask most.

  • Enter the run lengths, or upload a plan of the property. Olynx totals the LF and adds your waste.

  • Yes. Commercial runs as a project with phases (demo, install, finishing); residential runs as a simple job.

  • Yes. You issue the PO with your pricebook and send it to the supplier by email — the PO links to the job.

Ready to scale?

Join the service professionals who run their business on Olynx — and grow without the growing pains.

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