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Tree service software

Manage trims, removals, stump grinding and storm emergencies — with before-photos, assigned equipment and invoice at close.

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Quote per job type, dispatch heavy equipment and collect on completion.

What changes when a tree business runs on Olynx.

28

leads in one storm night

AI receptionist captures every call.

+18%

bucket truck utilization

Resource calendar prevents double-booking.

+19%

avg ticket

Per-type pricebook + adders.

100%

OSHA compliance

JSA + climbing inspection digital per job.

The same day, before and after.

Today
  • Quoting without knowing tree size/type — you lose margin.
  • Coordinating heavy equipment (chipper, bucket truck) without a central schedule.
  • Post-storm emergencies without a system to prioritize.
  • OSHA paperwork (JSA, climbing inspection) on clipboards that get lost.
  • Municipal permits for heritage tree removal with no tracking.
  • Customer claims property damage and you have no pre-job photo.
With Olynx
  • Quote per job type with tree photo and approximate dimensions.
  • Schedule with heavy equipment assignment — the bucket truck won't double-book.
  • Emergencies booked by urgency and routed to the on-call crew.
  • Billing with deposit + balance, invoice at close. Online card payments: coming soon.
  • Digital JSA (Job Safety Analysis) + climbing inspection signed by crew.
  • Municipal permit tracker for heritage trees + protected species.
  • Mandatory pre-job property photo before starting — kills disputes.
  • 24/7 AI receptionist for post-storm emergencies (limb on house).
Your kit

The 4 tools you use every day.

01

28

leads in one storm night

Oly Voice 24/7 for post-storm emergencies

Tornado hits Plano Tuesday 11 p.m. Your business gets 28 calls in 4 hours. You sleep. The competition that answered captures all 28 jobs ($89K in pipeline). You wake Wednesday with full voicemails and zero leads.

Olynx Calls (LiveKit + bilingual voice AI) answers every call 24/7, triages "limb on roof" (emergency) vs "limb broken in yard" (morning) and transfers to Carlos (on-call). Captures customer photo so the crew sees before rolling out.

  • Triage: limb on house / limb in yard / tree blocking driveway
  • Captures customer photo so the crew sees before rolling out
  • Auto-bilingual
  • Every call recorded + transcribed
Tornado hits Plano Tuesday 11 p.m. 28 calls in 4 hours. Olynx Calls captures 28 leads with photos. Wednesday 6 a.m. you have 28 jobs on the calendar.
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02

+18%

bucket truck utilization

Equipment scheduling: bucket truck + chipper

You accidentally scheduled bucket truck for 2 jobs same day. Crew B arrives at the job and bucket is 45 min away with crew A. 4 hours lost + furious customer + possible $4,200 job cancellation.

Olynx has resource calendar: bucket truck, chipper, stump grinder, crane. Crew + equipment assigned together (no separation). Alert if you try to schedule 2 jobs with the same bucket. Maintenance tracker: bucket truck inspection due every 90 days. Fuel + drive time measured for real per-job costing.

  • Resource calendar: bucket truck, chipper, stump grinder, crane
  • Crew + equipment assigned together (no separation)
  • Alert if you try scheduling 2 jobs with the same bucket
  • Maintenance tracker: bucket truck inspection due every 90 days
  • Fuel + drive time measured for real per-job costing
Want to slot an emergency removal Wednesday. Olynx shows: bucket truck busy 7 a.m.-2 p.m. in Frisco, free from 2:30 p.m. Book emergency for 3 p.m. with drive time accounted. Equipment doesn't reposition unnecessarily.
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03

+19%

avg ticket vs flat quoting

Quotes by type + smart adders

Junior estimator quotes an oak removal near electric lines at $1,200 (flat price). Crew arrives: bucket truck + 2 climbers + crane = 8 hrs because of line clearance. Real cost $2,400. Lose $1,200 margin + customer compared to competition that quoted $3,800.

Olynx lets you quote with tree photo + approx dimensions + type (trim / removal / stump grinding / emergency) with auto adders: near house, electric lines, fence, pool. Disposal cost calculated by chip cy or tonnage. E-signature from phone with a 30% deposit requested on signing.

  • Per-type pricebook (trim / removal / stump / emergency)
  • Adders: near house, electric lines, fence, pool
  • Photo + approx dimension per estimate
  • Disposal cost calculated by chip cy or tonnage
  • E-signature + 30% deposit requested on signature
Customer wants to remove a ~40ft oak near house with electric lines. Photo + dimension + adders (near house + electric) = $3,840. Customer signs from phone in 7 min, with a $1,152 deposit due.
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04

100%

OSHA compliance per job

JSA + climbing inspection + pre-job photo

Customer claims crew damaged the pool deck. You have no pre-job photo. Lose $4,800 in repair + reputation. And OSHA shows up to audit — JSAs on clipboards that got lost in the truck. $7,200 fine.

Olynx requires digital JSA + climbing gear inspection (rope, harness, helmet, spurs with per-item photo) signed by climber + foreman before starting. Mandatory pre-job property photo (prevents damage disputes). OSHA-exportable compliance log with one click.

  • Tree-specific JSA checklist (drop zone, escape route)
  • Climbing gear inspection with per-item photo (rope, harness, helmet, spurs)
  • Pre-job property photo (prevents damage disputes)
  • Climber + foreman signature before starting
  • OSHA-exportable compliance log
Complex oak removal near pool. Before starting: JSA filled, climber uploads harness + helmet photos, foreman signs. Pre-job pool photo intact. Job closes clean — but if anything happened, full evidence in Olynx.
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Just another Tuesday.

  1. 06:50

    Equipment check

    Resource calendar: bucket truck to Frisco, chipper to Plano. Crews + equipment paired.

  2. 08:30

    JSA before climbing

    Climber Pedro opens Olynx on-site: JSA + climbing inspection + pre-job photo. Signs + uploads. Proceeds.

  3. 11:00

    Removal quote

    Mr. Park wants to remove 40ft oak. Photo + adders + $3,840. Signs + $1,152 deposit in 7 min.

  4. 15:20

    Close + collect

    Close stump grinding. SMS invoice with before/after photo.

  5. 23:14

    Storm emergency

    Giant limb hits roof. Olynx Calls transfers to Carlos (on-call). Carlos rolls out in 25 min.

FAQ

What tree contractors ask most.

  • Yes. The system reserves resources together and prevents double-booking.

  • Yes. The AI receptionist answers 24/7, classifies by urgency and books the on-call crew.

  • Yes. The contract includes a configurable deposit %; the client pays it by Zelle, bank transfer or your own payment link, and you mark it received. Online card payments are coming soon.

Ready to scale?

Join the service professionals who run their business on Olynx — and grow without the growing pains.

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